COST OF GOING PAPERLESS IN THE OFFICE SOFTWARE
The Disadvantages Of Going Paperless Costly Hardware & Software
Virtual documents stored off-site in secure locations are safe from fire, water damage and theft. Going paperless “has improved the efficiency of our office several times over.” Disaster ProtectionĪ paperless office is in itself a smart business disaster plan. “We retain no paper,” Sue Voth, EA, owner of the Quincy, Il.-based V&R Accounting, told the University of Illinois’ Tax School customer assistance website. Superior Customer ServiceĮlectronic document searches call up all relevant customer data, including current and past orders, in seconds, allowing you to provide superior and timelier customer service. Electronic searches allow you to locate documents quickly from anywhere you have an internet connection. “For the everyday office worker, not having to deal with paper makes life a lot easier.” Increased Accessibility and Securityįile sharing with clients and employees is easy when it’s paperless (behold the power of pdfs). “The benefits go far beyond going green,” ’s Karla Ruiz writes. Employees spend less time handling and printing documents, allowing them to focus on important tasks. Increased storage space by a factor of 10, immaculate desks once buried under a messy mountain of paper and non-stressed employees are just some of the invaluable advantages of a paperless office. A Cleaner, More Productive Less Stressed Office Overnight Throw in the cost of pens, printers and paper-related office costs, and the long-term permanent paperless savings for your office become crystal clear.
Color cartridges can run $75-$160 on the same schedule. The cost of replacing blank ink cartridges three times a year for a single printer ranges from $60-$120. The average American office worker goes through 10,000 sheets of paper annually. Plus, a paperless office offers a great return on paper costs. A paperless office also supports Earth-friendly efforts like water conservation (a single sheet of paper requires five liters of water to make). Going paperless will reduce up to 50 percent of your business’ waste and greatly reduce your carbon footprint and impact on the local landfill. The Advantages of Going Paperless You Will See GreenĪ paperless office is a green office, in more ways than one. Whether your business is a law firm or salon, bakery or restaurant, manufacturing firm or architecture firm, be sure to study both the benefits and also the challenges of going paperless. “Going completely paperless will be very hard for most businesses and all but impossible for others,” Robert Adshead of Hybrid Document Systems notes. For this will be no overnight office transformation. But before you break out the recycling bins, clean out the file cabinets and cancel your office’s printing contract, be sure to do your homework to see if going paperless makes logistical sense for your office. Paper is disappearing from offices across the country as more small business go virtually completely digital. But does it have to be paperless to be more efficient and profitable? The modern 21st century American office is high tech, digitally-focused and operating with the efficient, cutting edge technologies of today and tomorrow.